Global Diversity CFP Day 2019
2069 attendees worldwide
81 workshops in 35 countries
by Peter Aitken
On Saturday March 3rd 2019 Global Diversity CFP Day returned aiming to build on the overwhelming success of the 2018 event 🎉
Having 50% more workshops available the number of attendees doubled from 2018!
To make this happen 364 volunteers, from all areas of tech around the world, signed up to support people from underrepresented and marginalised groups take their first step in becoming a tech conference speaker.
Our journey begins in Wellington, New Zealand 🇳🇿 at a workshop organised by 2018 attendee, Lora Vardova.
Then we moved to Melbourne, Perth and Sydney in Australia 🇦🇺
Then there was a host of first time Global Diversity CFP Day locations including Jakarta, Tokyo, Hyderabad, Bengaluru, Johanesburg and Nablus!
Let's share some of what happened within the workshops. Here is the full length recording of the speakers panel session from the Singapore 🇸🇬 workshop.
Speakers Panel, Singapore
Next is the "brain storming your talk" session from Nablus, Palestine 🇵🇸
Another first for Global Diversity CFP Day 2019 was the Primary Parents Online workshop. This was specifically run to prepare primary care givers with the advice necessary to make international speaking engagements possible with the child.
Thank you to Natalya Shelburne for making this happen!
Global Diversity CFP Day pulls together people that share the same values and will be an ongoing part of the tech calendar for years to come!
Lian shared what a number of volunteers felt:
One of the best things about @gdcfpday was seeing all the awesome people I've met and friends I've made all over the world pop up in their respective locations and inspiring the next generation of amazing speakers.— Lian Li (@Chimney42) March 2, 2019
We're never too sure when attendees will make that progression to a tech conference stage. This year we are pleased to share that Skye Simpson set a new record by having their talk propsal accepted within 7 days!!!!!!!!!!
There are so many people to thank and without them Global Diversity CFP Day 2019 simply would not have achieved the same level success in supporting sooooo many people!
Thank you to all 2069 attendees! We can't wait to see how you're speaking career progresses. Please let us know when you are accepted to speak and let us join in the celebration! 💛
Thank you to Raquel Vélez, Sarah Mei, Danielle Barnes, Saron Yitbarek, Melinda Seckington and Jessica Rose for providing the educational content for these workshops. These videos are what makes this event straight forward for anyone to organise a workshop. 💛
Thank you to all 364 volunteers whose hard work, time and experience shaped each individual workshop. 💛
Thank you to each of the companies that sponsored workshop venues and catering! 💛
Finally, thank you to the Global Code of Conduct team for making themselves available through out the event and ensuring that everyones safety is of paramount importance. 💛
Best of luck in 2019, we can't wait to hear where your speaking journey takes you!
Global Diversity CFP 2018 London Attendee
Tuesday 29th January 2019
After moving to London I began to attend a lot of meet-ups and some conferences. They were always excellent but I never 100% connected to them. That changed when in 2017 I saw one particular talk that I really enjoyed because it made me feel that my interests were not strange and that there was more people like me in the community. So I thought “I wish I could talk about this too and give my perspective”. I also saw it as an opportunity to put myself out there and connect with people with the same interests as me. I set it as a goal for 2018 to give a talk in one meet-up.
I stumbled upon Global Diversity CFP day workshop via Twitter because I followed one of the mentors and in February I signed up for the workshop in London. I wanted to learn how to prepare a talk proposal since English isn’t my native language. Although I knew what I wanted to talk about, I was open to more ideas.
All the rounds of exercises were incredibly useful and in each step there was something I learnt about myself. I hadn’t realised how much I struggled to write my own bio for example. The exercises around it and how you can talk about yourself were so practical that even someone shy like myself ended up with a written bio in the end. The session about our actual talks were the most crucial bit for me. I wrote down so many notes when I was brainstorming with the mentors about my talk idea. They also gave me their perspectives on it that I hadn’t even considered. It did feel like a safe place to share and get feedback.
But we’re all humans and in all honesty and to my embarrassment I ended up crying in it. I felt overwhelmed and ashamed of myself. Although everything was going well, my mind was telling me that my bio wasn’t great and that I don’t have anything interesting to tell people. I was bottling up these self doubt feelings and when it came to the last exercises I couldn’t stop the tears falling from my face. I didn’t have anything technical. I felt that I wasn’t coming up with anything revolutionary or brand-new. I felt as if I was wasting everyone’s time. I can’t thank Sareh (one of mentors) enough for being incredibly supportive on that moment that I broke down. The advice I was given to fight this self doubt was exactly what I needed to hear.
The mentors were supportive, encouraging and shared a lot from their experience. I was so impressed with the talk proposals of everyone else that was in the workshop. All of them did feel “revolutionary” because it was coming from unique people. The day ended with the mentors sharing stories of “when things went wrong” and lots of useful tips.
So, if I had been home alone doing this I would have given up. Instead, when I arrived home I had a bio and a shy idea.
But most importantly, I wouldn’t have given my talks. Yes, plural. I set my goal to do one talk in 2018. I did three! Towards September I finally had the courage to start submitting my talk in local meet-ups (TODO London and ReactJSGirls) and as a lightning talk at a conference (View Source) and they were accepted. But I was also rejected from other places and you know what? It’s okay and normal. There is room for everyone in the community and it can be anywhere and it probably won’t be at your first choice.
By the time I had to give my talks I was so nervous. I also learned so much in all of them. From my perspective they weren’t perfect but I did put my heart out in them and my number one goal, to connect with like minded people, was achieved. Being able to chat and keep in touch with people who related to what I said and later on approached me is incredible.
I still have lots to learn but a big step already happened and I’m very grateful to all the organisers. I had this day in my mind when I gave my talks.
My Speaking Journey
Singapore workshop organiser
Thursday 22nd November 2018
I started attending conferences in 2015, and my first one was Form, Function, Class 5 in Manila, quickly followed by CSSConf.Asia 2015 back in Singapore. The conferences were great, with inspiring and informative talks, plus the opportunity to meet a lot of amazing people. As much as I enjoyed the experience, the matter of fact was that around Southeast Asia, there simply aren’t that many web conferences, unlike Europe or the United States. And I definitely couldn’t afford to get to those under normal circumstances.
This comes in really handy when submitting CFPs. The first CFP of mine that ever got accepted was for piterCSS, a frontend conference out of Saint Petersburg, Russia, by Vadim Makeev. I also got invited to speak at Webconf.asia in Hong Kong, by Charis Rooda. Both conference organisers took a chance on me for their inaugural conferences, and essentially kickstarted my conference speaking journey.
One thing I realised is that local developers from Southeast Asia don’t often appear on international conference stages. Though there are plenty of speakers from Europe and the United States who come over here to speak. So when I was asked to speak on a panel at last year’s global diversity CFP day workshop, I immediately said yes.
The workshop included an introduction by JSConf.Asia organiser, Thomas Gorrisen, who provided helpful tips on what organisers look out for when they sift through hundreds of CFPs, and the panel covered advice on public speaking and preparing for the talk. After which participants worked together in groups to put any ideas they had onto paper, or refine any talk proposals they already had in mind.
In general, developers from our region tend to be less vocal and expressive when compared to our Western counterparts. And initiatives like global diversity CFP day are beneficial to the effort to increase the variance of perspectives within the tech industry and encourage local developers to share their knowledge and experiences with the world.
My experience organizing Global Diversity CFP Day Boston
Wednesday 21st November 2018
Global Diversity CFP Day (CFP = Call for Proposals) is a worldwide workshop for members of underrepresented groups in tech to learn about how to become a tech conference speaker. The workshop series started as an offshoot of a workshop at the ScotlandJS conference, and in its first full year, 2018, GDCFP happened in 52 cities, plus one remote workshop!
I was on the organizing team for Boston with some awesome teammates, Anna Nagy and Eddie Kay, and as a team we managed to get a fun, informative workshop off the ground in just under a month. GDCFP is looking to get new workshops into more cities for our 2019 series. So if you’re interested in organizing or mentoring in your town and promoting more diversity on the 🎤 at conferences, even if you’ve never run a workshop before, read on to hear about how Boston got ours!
What does a GDCFP workshop teach?
Global Diversity CFP Day teaches about all areas of tech public speaking, with a special focus on the process of getting a talk ready for a tech conference. Some of these things include figuring out a topic for your talk, writing a talk proposal that catches the conference organizers’ eyes, and a “crafting your bio” workshop, where attendees pair up to write and present each other’s bios. Another great section of the workshop was the Caring for your Audience discussion, where mentors and attendees brainstorm exclusionary language in tech talks and come up with more inclusive alternatives, such as “blacklist/whitelist” => “blocklist/safelist”, “so easy my grandma could do this” => “straightforward to use”.
Peter Aitken, the head of GDCFP, encouraged organizers to make sure the workshop is not all just talks from the mentors. So for our event, most of the sections we had ended up being roundtable discussions, making for a very conversational style that really let everyone participate and share knowledge. The official schedule does include videos to show as well, but organizers are allowed to take artistic license on that. So instead of showing the video on slides, Sean Kelly, an experienced conference speaker, gave a live-demo of how he writes slides for his talk to make them easy and enjoyable to read, and Mark Bates, founder of papercall.io, a site for submitting your talk proposals, gave a presentation showing the designs of winning tech talk proposals that get into events.
You can find the official version of the schedule here.
How Boston got our workshop off the ground
For 2018, the Boston team had to work really fast because we didn’t actually form until near the end of December, giving us just a month before February 3rd to get this thing up and running! I spent the second half of the fall posting on Twitter to recruit a co-organizer, and in December, I got a comment on my post from Anna Nagy asking if I was still planning on running this event, followed a few days after by Eddie Kay. Then at the Caffe Nero in Brookline, the team formed! It turned out that Eddie had been involved a lot with CFP workshops on the job at athenahealth, and Anna has been both a conference speaker and organizer, and I had experience as an organizer for Boston Golang. We prepared a Trello board of things to get done, ideas for parts of the event, and groups to contact to find attendees and mentors, and then we began preparing.
The first thing to get done was finding a venue, and we had a few options planned out. On such short notice, we were incredibly lucky to get a venue on our first try. David Chase from Google, who runs the space when Boston Go holds our meetups, helped us to get space and food at Google Cambridge for the workshop. I had also already recruited Mark Bates as well as two of my Boston Go co-organizers as mentors, and Eddie helped us get more great mentors from athenahealth.
To find attendees, we tweeted a ton about the event, but additionally, we reached out to diversity-focused tech groups we knew about or had contact with, and used our EventBrite ticket page to find out who needed special accommodations, as well as a Google Survey to figure out what people were most interested in hearing about at roundtables. This year, with much more time to get the event started, we are also planning on adding to our outreach by doing more networking, as well as holding preseason events like informal breakfasts. That way attendees and mentors can meet before the big event and we can really form a Boston GDCFP community. Unfortunately, we don’t have any analytics from last event on which parts of our outreach were the most effective, but in general, I think contacts with people who the organizing team already knew were the most effective, so if you’re organizing a workshop for 2019, keep on networking!
Finally, for getting the event going, we gathered material to write an intro packet for the event. We wrote up a schedule and description of the event, added the code of conduct, plus we gathered lists of conferences with open CFPs, local meetups, and public speaking resources (Anna opened a Twitter thread and loads of speakers shared more resources than we could fit on the packet!). You can see the Boston event’s final product here. One recommendation for writing an intro packet, though, you should look for a printing sponsor; to get the material printed for 25 attendees and 10 mentors, the price came to a hefty $140, even with the code of conduct printed separately so it could be in black and white!
At the event
On February 3rd, the workshop happened! As I mentioned before, a lot of the workshop we had roundtable discussions on each topic, which the Google space lent really well to, with lots of rooms and lounges to use as breakout spaces. Additionally we had presentations and used a couple of the videos that the official GDCFP website provided. The place where the freeform style really shined, in my opinion, was the Caring for your Audience discussion. While the original intent was talking about how to make your own talks welcoming to more people, there also was some cool discussion on ways to make conferences themselves more inclusive, like having quiet rooms for people to recharge, keeping exclusionary language and tropes out of conference swag, and reserving the front rows for people with disabilities to make it easier for them to enjoy the talks. The presentations were also highlights since people could hear about strategies to get proposals accepted, and about making your slides both easier to read and part of your personal brand.
The venue itself also was really conducive to a GDCFP-style workshop. In addition to spaces for discussion, there were single-occupancy gender-neutral restrooms, elevators that people in wheelchairs could use, easy access to public transportation, and red badge clips for people who don’t want to be photographed. Additionally, although she couldn’t make it to the event, one attendee had a baby, and David even managed to help us get a babysitter!
One thing I think could’ve gone better with this workshop, though, was just having more time to throw together this event. The organizing team did an excellent job running this and we had a great space, but one thing that stood out was that we got a good number of non-engineer attendees, such as people working in product and even in history, so with more time to prepare, we could have recruited more mentors outside of engineering. Additionally, having more time to prepare the event would allow us to engage with attendees more beforehand and build more of a speaker community. However, overall I think the workshop was still great and provided a lot of useful knowledge on speaking (which I also used myself to get my first conference talk in at the end of October)!
Boston Family Photo
I hope that this all has gotten you interested in running a Global Diversity CFP Day event for 2019, or if you were planning on it, I hope it has given you some idea of what the work organizing looks like. If you have questions about organizing and running this event, I am happy to answer them, and you can send them to me in a tweet or a Twitter DM at @AndyHaskell2013.
Global Diversity CFP Day 2018
53 workshops 🌍
by Peter Aitken
Thursday 15th February 2018
On Friday the 2nd of February the clock was ticking ever closer to 11pm (GMT).
11pm, here in the UK, is 10am Saturday in Australia when the Sydney and Melbourne workshops started the first Global Diversity CFP Day!
It was an incredible feeling of anticipation and excitement that an event, more than a year in the planning, was so close to starting.
This anticipation also came with a very surreal feeling. Having spent a great deal of time organising a worldwide event, it is starting on the other side of the planet and I'm not there. Had all the planning been a dream? Was it really happening?
Then pictures started arriving.
Venue's were set up.
Then people, yes real people, were arriving having tea, coffee and breakfast!
Kris Howard opening Global Diversity CFP Day in Sydney, Australia.
Amanda Dean opening Global Diversity CFP Day in Melbourne, Australia.
A lump formed in my throat and a few tears too. IT REALLY IS HAPPENING!
Then the wave started
Then Perth, Australia
Then Mumbai, India
Then New Dehli, India
Then Kathmandu, Nepal
Then Sylhet, Bangladesh
Then Cape Town, South Africa
Then Accra, Ghana
Having never paid much attention to timezones as New Year is celebrated at different times around the world I was paying A LOT of attention to timezones now!
Sydney Family Photo
After a quick nap some workshops had already finished, while others kept opening in Brussel, Berlin, A Coruña, Santiago, then 8 more in the UK.
Then we travelled over the Atlantic with 17 workshops in the USA and São Paulo and Santiago ready to go too!
Where did all of this come from?
We thought "Wouldn't it be good to have one in London, there are lots of people there?" That'd be great. Everyone we asked for help said "Yes!".
Then Dublin, Sheffield and Berlin quickly joined in too!
These workshops had a HUGE impact on the diversity of the CFP applicants, the final speaking line-up and also the attendees. The full write-up can be found here.
If these workshops had such a great impact in encouraging people to participate and apply to speak why not share it with all tech communities everywhere?
And so began an 18 month journey in which everyone kept saying "Yes" to helping make this incredibly positive movement a reality!
What has happened since Global Diversity CFP Day?
Over a 1000 participants worldwide have already started applying to speak at conferences.
Currently three Brisbane workshop attendees have already spoken at meetups!
Thank you ALL!
Thank you to all the 200+ people who worked incredibly hard and gave up their free time to organise and mentor at workshops around the world. Everyone had a shared vision of supporting people from underrepresented and marginalized groups in tech 💛
Thank you to the many companies that sponsored workshops by providing venues, food and drinks 💛
Finally thank you to all of the 1000+ attendees that participated in Global Diversity CFP Day. We hope to have played a small part in you having the confidence to raise your voice and share your perspective on a tech conference stage soon and would love to hear more about your journey 💛
Hopefully we'll see you next time!
Senior Web Developer, BBC Education
Diversity CFP Workshop attendee
Monday 22nd January 2018
I had been to a couple of tech conferences and found them an inspiring and energising experience. I wanted to go to more and I knew speaking would be a way to get my employer to let me do so! Plus being a presenter would give people a reason to come up and start a conversation and save me from awkwardly hanging around by the biscuits at coffee time.
I quite fancied being up on the stage, I just didn’t know what I wanted to talk about or how to get started. So when I was thinking about asking if I could go to ScotlandJS and I saw the workshop advertised on their website I thought it would be a great idea to go along (not to mention it would give me a reason to get out of the house on a winter weekend).
I didn’t know what to expect, but the workshop was super relaxed and friendly. First I chatted with the mentors and other attendees then we watched a video about the applications process, which was really informative. It was great to get sage advice from people who have a lot of experience of both writing and sifting through conference submissions.
Then we got to discussing what we might like to talk about. This was the most useful part of the session for me. I had a vague idea that I might like to talk about accessibility as I’d been learning a lot about it lately and had been surprised to discover that I had soon become the team expert on it at work. Clearly there was a big knowledge gap in the industry and I thought I could help to fill it. However, I’d got it into my head that since there had been a session on accessibility at the previous year’s conference then nobody would want to hear about it again this year.
The workshop facilitator soon banished that self-doubt. He pointed out that most of the people at the conference would not have been the previous year, and the topic is so big that I was very unlikely to come up with exactly the same idea for a twenty minute talk. The mentors assured me that they all felt they needed to know more about it and gave some ideas on particular aspects they were curious about.
I was also worried that I wasn’t really an expert in the subject, just somebody with a bit more knowledge than her peers. Again, the mentors set this fear to rest with the sage advice that often a beginner in a subject is much better at communicating it to other novices than an expert who assumes too much prior knowledge from the audience.
Buoyed up by the enthusiasm people at the workshop had shown for my talk and armed with all the great advice about how to ace the conference submissions process, I wrote up my proposal and applied to speak at ScotlandJS. When I got accepted of course I was absolutely thrilled! People had voted for my talk! Then I was a little terrified: now I had to write it. Thankfully I’d also had loads of great advice about preparing to speak at a conference.
When the day came, I was pretty nervous. I had presented informal talks at work and to small meetup groups where I knew everyone, but standing up in front of 300 people was a different matter entirely. However, I knew I was well prepared for many different eventualities. I had even recorded videos of all my demos to avoid the curse of live coding, and included the screen reader subtitles in case I had any issues with audio playback.
As it turned out, this came in handy! I’d be lying if I said my first conference talk went perfectly. There were plenty of things I wanted to do better next time and one or two carefully rehearsed things that I entirely forgot to say. But the main thing was, I wanted there to be a next time!
I had great fun at the conference, I amazed myself by actually getting on stage in front of 300 people and afterwards my confidence soared. If I could do that, what else could I do? And yes, I did get chatting to people instead of pretending to be really fascinated by the snacks, and found out that a lot of people learned something useful from my talk, which felt fantastic.
Backend software developer
Diversity CFP Workshop attendee
Monday 15th January 2018
Ever since I first started attending technical conferences I had the goal of (eventually) becoming a conference speaker. It seemed to be something I would like to do, researching a topic in depth and then presenting it - what an awesome learning opportunity!
I found out about this wonderful website full of resources and encouragement for turning yourself into a speaker, that helped me decide this was really something achievable for me (and for everyone, really, because “We Are All Awesome”).
It took me some time to get started. Well, there is the small matter of public speaking being something I stress inducing for me (still today), and that I feel uncomfortable doing. I am by no means a natural at this!
A turning point for me was hearing about the ScotlandCSS + ScotlandJS Diversity CFP workshop, organized in 2016 in several different locations. I immediately jumped and enrolled in it, as something like this was just the incentive that I needed, and it came just at the right time.
I attended the Berlin workshop. At first, I was not sure what to expect. Maybe some presentations on how to be an effective conference speaker, which we started with - and these were really informative, addressing all my concerns on anxiety in public speaking. But what really made the difference was the encouragement that I got, and above all the practical help in getting together an abstract, first starting with a general template with the whole structure and then assembling the pieces in a coherent text.
I already had some ideas that I could work with, but somehow translating them into a coherent abstract that made the topic seem interesting seemed to be hard to achieve. Having a background both in computer science and psychology, I wanted to speak about topics that bring together both areas of knowledge. And I picked the topic of cognitive bias in software programming.
And so it happened that at the end of the workshop I had an almost complete abstract for a conference talk! Which is something I had never expected to have at the end of the day!!!
A week or two after this, I decided to submit the resulting abstract to ScotlandJS, as the breadth of topics covered by them is wide - and in the end was accepted, so it feels like going full circle.
Even today I still refer to my notes from this workshop, and still use the methodology I learned there to put together an abstract. What I learned there has given me the push I needed to meet the goal of being a conference speaker, and for this I will be always grateful to all the organizers!